Success & PLM


Once upon a PLM

When I first started in the apparel industry, designers didn’t have computers on their desks. Tech Designers typically would share CAD/pattern system workstations. These workstations were not networked so file sharing was via floppy disks. There was usually a mini computer system with green screen terminals for the ERP system. When we were selling our PDM software, we were actually selling the company on the need to have PCs. Designers would carry to meetings manila folders, one for each of their styles. These folders contained CAD printouts, hand drawn sketches, fabric swatches, ERP printouts (folded computer paper with perforated edges), buttons, trims and maybe a floppy disk.

Our pitch followed the lines of, “wouldn’t it be nice if all of this information was stored in a single location that everyone could have access to and you wouldn’t have to worry who borrowed your folder or where you left it?” We usually had positive responses, but I will always remember one head designer at a large mid-west retailer who said:

“Why would I want to put all of this information into the computer when the style isn’t even in production yet?”

She owned the style until it went into production and she didn’t want to share control of her data. I don’t think I even tried to explain it to her. These were the same people telling me that software would never replace hand sketches.

“A PLM Success Story”

I was reminded of this story recently. I was visiting a customer who had just completed a “successful” PLM implementation (according to management and IT). I was discussing their image integration points with a Designer, asking at what point she uploaded her Illustrator files to PLM. Her answer seemed very late in the workflow to me: after the samples were approved. I inquired as to how the PLM system showed the image prior to sample approval.

“Oh, it’s too much trouble to put all that data into the system so we wait until we are sure the style will make the line meeting before entering it”.

I asked how the concept samples got produced.

“We send the Illustrator file, an Excel spreadsheet and a pattern reference # to the factory and they make the samples based on that”.

I have never viewed “successful PLM implementations” the same since.

What is a successful PLM implementation? 

Typically a company pursuing a PLM system will have a champion, someone who pushes to get a PLM system purchased. This champion usually represents one or two departments who are having difficulty with the current systems in place. One measure of “success” is making these one or two departments happy. This may mean replacing an aging PDM or PLM system, or replacing a manual process of Illustrator and Excel files being e-mailed around. But this is not what most PLM vendors are pitching in their demos – it is not about just solving a particular departmental problem. PLM is positioned as an enterprise solution.

Sometimes an edict will come down from upper management about the need to implement PLM; usually with very little guidance on what the goals are. Objectives like shorter development calendars, increased SKU counts or other “bottom line” metrics are used to justify the purchase of PLM, but reaching these types of goals can be done with a poor PLM implementation (usually at the expense of employees’ time and sanity).

I have been asked to help maintain older PDM systems, years after they were “replaced” by successful PLM implementations. In most cases, it turns out that the company didn’t force all departments/brands to use the new system so the older system lingered for years – circumventing the PLM advantages along the way. A deprecated system usually must be used until the current production styles work their way through their lifecycle. It is expected for an older system to survive 9 months or so after the new PLM system is implemented – but 5 years is excessive. The reasons given are

  • The new system is too complicated for our usage; or
  • It doesn’t do “this function” the way we have to have it done.

In reality, management didn’t achieve buy-in from all parties or didn’t remove people who weren’t on-board.

Some successful implementations have been “halted” mid-rollout. They were declared a success even though not all divisions/departments were using the system. Some users were allowed to use or revert to Excel spreadsheets and e-mail. There was too large of an investment to admit failure so management, and investors all believe that PLM is adding to the bottom line when, in truth, they wasted their money.

In another case, a division (previously a company that was acquired) is allowed to continue to use its older PDM system rather than the new corporate PLM system. Not because the division didn’t see the value in the new PLM system, but rather that their old system was paid for but acquired constant additional costs; corporate would “bill” them for not only the cost of the new PLM licenses and maintenance, they would also add IT overhead to the monthly bill – even though the IT staff was off-site and its effort would be unchanged. While the PLM system might have saved more than the charges, it was a matter of control and politics that ruled their decision.

Product Lifecyle – you already have one

The issue is the very idea of success – PLM is not an application that is installed, turned on and maintained. It isn’t even necessarily a single application. Everyone has a product lifecycle management system; it may be completely manual or even paper based. If you produce products, you are managing them through a lifecycle (even if you aren’t aware of it). Automating your management of products and optimizing the workflows while instituting metrics (for continual process improvement) should be the measure of success. It is an unending road and tone that may lead through multiple PLM vendors along the way.

Which PLM?

Many times I have been asked which PLM software I think a particular company should purchase. My answer is always:

“It doesn’t really matter. I can make any of them work, but only if management has a commitment to change.”

It is not the software, it is about how you use the system as a team. If departmental barriers (budgets and bonuses) remain in the way, no software will make department heads cooperate. If “blame games” remain the status quo, how can computers help?

Ongoing and Evolving

If you view your PLM implementation as “complete”, then you don’t have a successful implementation. If you are not taking advantage of Adobe Creative Cloud or 3D modeling, your system is falling behind. PLM should be viewed as an on-going process improvement initiative; one that utilizes the latest technology improvements while continuing to adjust fast changing markets. If your PLM budget has an end date, you might need to rethink your approach.

This article originally appeared:

Automate Your Publications with InDesign

Automate Header

InDesign can produce a variety of publications from line sheets, sales lists, and collection reports to catalogs, look books and even labels and tech packs.Many of these documents share the same images; by using InDesign and linking the images, the user can maintain a single copy of the image. This drastically reduces the overhead of having to edit multiple documents every time a change is made to an image.

Illustrator as a Tech Pack Generator

As recently as last week I was shown a complicated tech pack that was created in Illustrator. It reminded me how people tend to use the tools that they are most comfortable and familiar with. Prior to the advent of PDM/PLM systems, Illustrator was a tool of choice for tech packs. Designers used Illustrator to create tech packs because that was the tool they had installed on their computer. It worked better than the other options available to them – Word or Excel – but Illustrator was not intended to produce this type of document. Illustrator is an authoring tool for images and graphic designs and was not meant to handle the pagination and layout issues addressed by tools like InDesign. InDesign is a publishing/layout tool, suited for creation of a variety of documents and reports.

When Adobe released CS3, many of our customers purchased the Suite for the first time; instead of buying Illustrator, Photoshop and Acrobat individually, Adobe sold the full suite for cheaper than the three individual applications. For most, this was the first time they’d dipped their toes into the InDesign pool. And as it turns out InDesign has a steep learning curve so, naturally, many ignored it completely despite the fact they owned it. InDesign would have been a better choice for the tech pack.

Adobe Logo Image

Rather than forcing Illustrator to manage the abundance of text and image required in a tech pack, an InDesign template could have place holder text boxes along with associated image containers. This template can force uniformity among the tech packs and make printing much easier. The user can populate the placeholders with objects from the shared library (requiring few edits for this particular style) and publish the tech pack.

Link Images & Data in InDesign

When images  that are created in Illustrator or Photoshop are placed into InDesign, they can be “linked” – meaning when the image is edited, the changes will appear in InDesign. The user can also launch Illustrator or Photoshop by simply right-clicking and selecting “edit original”. Once they save their changes, InDesign will also have the current image. This allows the user to use their authoring tools to create and maintain their images and use InDesign to create and maintain their layouts and publications.

edit original

In addition to linking images, InDesign can also link data. There are several methods (and commercially available tools) to link data from databases and even files to your InDesign documents. This can reduce data entry and typos as well as keeping the data accurate and up to date. There are even  tools that will link InDesign directly to your PLM systems. This provides users with self generated reports from the PLM system with little or no programming required.

Best Practices: Templates, Shared Libraries & PDFs

InDesign templates can be used to enforce business standards; ensuring each user’s documents comply with a standard “look and feel” and layout. InDesign documents created from the templates can act as place holders allowing the user to start the publication while the images are still being created in their authoring tools. Text boxes can hold places for data that has yet to be defined. This allows the publication process to run parallel with the creation process, shortening the time it takes to generate all of your documentation.

With InDesign Creative Cloud (CC), users can share libraries of images and assets that can be used across the company’s publications. Common images like logos and other branding can be standardized. Multiple users can access and work on the same publications as well as the images and content.

InDesign files can create PDFs for easy distribution. InDesign is also part of the Adobe Digital Publishing Suite (DPS) so your output can go directly to your website, tablet, phone or almost any other device.

Closing Remarks

If you are one of the many who have InDesign available to them but have not mastered its use, you should take the time to learn how InDesign can change your publishing processes. There are a multitude of resources on as well as several other sites: tutorials, sample templates, ‘how to’ guides, etc. It does require some effort but it will be worth your time to produce professional publications efficiently.

InDesign is probably the most underutilized application of the Creative Suite or Creative Cloud applications. It has the power to change how you design, collaborate, communicate and implement your business processes. When combined with content creation tools (Illustrator, Photoshop, Word, Excel, etc.) InDesign becomes the hub for your published information. Include a content or digital asset management system to keep track of all the individual assets and the final InDesign output and you have a complete enterprise publishing system.

By using InDesign and linking the images, the overhead of having to edit multiple documents can be drastically reduced.

*Background vector designed by Freepik

Want to improve your webPDM experience?

If you are still running webPDM, you might need a health check.
Are you experiencing:
  • “run-time” errors ?
  • browser timeouts?
  • print servers which must be restarted daily?
  • slower running speeds?
Some of the causes of your inadequate user experience may be caused by:
  • Hierarchy changes
  • files and images that begin to clutter your system
  • database records that were deleted –causing “orphaned” images and files
  • inactive users and user groups
  • un-purged log files
  • extra hardware that was never added even though additional users were
In a recent Health Check, we found over 27,000 orphaned images!
With our webPDM Health Check, you can extend and improve performance of your existing webPDM.increasing performance and decreasing run-time errors and system restarts.
Let’s discuss how best to optimize your webPDM today!
Call us: 214 616 0527 or email us at

Convert-It! for Adobe Illustrator — a webinar

Product Information

In a visual world an image is everything; and everyone wants a piece.

Having the current version of an image, in the right file format, in the right place for each person who needs it in an organization is a considerable task.

Adobe Illustrator® has become the de-facto standard for creating product designs and illustrations. As not everyone needs or can accommodate the native Adobe Illustrator file format and the burden of generating standard file format copies is left to the creative branch of our business, taking the focus off of design. Now they must ensure that a JPEG is generated and in the right place for every change to each image, vastly increasing their workload.

E-Spec Convert-It! automates the creation of these files to meet the image needs of your organization. When the Adobe Illustrator® file is created or edited, E-Spec Convert-It! automatically creates JPEG, PNG, and/or PSD files in specified target locations.

Convert-It! delivers your files to where they are needed:

  • Product specification package
  • Online Media Catalog
  • Line Plans and Marketing boards
  • Line Sheets and other Sales tools
  • To Product Development for their technical sketches
  • The rest of your organization.

In-Cat! makes your InDesign process steamlined

In-Cat! creates database-linked InDesign documents. In-Cat! can be used to create line sheets, catalogs and storyboards automatically from any standard database.
In-Cat! is an easily configurable extension that communicates with a simple web service to browse and select images and corresponding data then automatically populate a simple InDesign template file with minimal user interaction. Create your own templates, map the data from the web service to locations on your template with ease. Designate your own search criteria for browsing the database content. Select what you want and with the click of a button your InDesign catalog file is generated with images and data in a matter of seconds. Each object block is grouped and can be moved or manipulated after populating from the database. A simple click of the refresh button can update the content with current data without changing the modified layout arrangements.